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Why Your Outsourced Team Needs a PM

  • Rating — 5 (5 votes)
  • by Anastasia
  • Updated on April 10, 2020
  • Read —
    5-6 minutes

Outsourcing allows a company to subcontract a particular specialist or even a department within the organization. A company may outsource the project manager or any other worker or department for one or more reasons. Though, in common, companies usually choose to outsource to save money or benefit from the experience outside the company.

Project manager outsourcing, especially on the Information Technology (IT) side, has been a fast-growing industry for some time. External vendors engage a range of expertise, and capable engineers and development personnel for the customers when creating a new software application or maintaining an existing one is worth its weight in gold.

Software projects change constantly. When customers are expected to make the final determination of the requirements before they can test-drive the prototypes, overhead and long delays can disable the project. Project Manager seeks to deliver the features with the greatest business value first, and have the real-time information to tightly manage cost, time and scope.

One of the main PM’s functions is to reduce complexity by breaking down the many-months-long cycle of building requirements for the whole project, building the entire product and then testing to find hundreds of product flaws. Instead of small, usable parts of the software product are specified, developed and tested in one- to two-week cycles.

The Project Manager has to work with balancing project scope, cost, quality, personnel, reporting, risk, and adapting if requirements change.

So what advantages will you get involving a project manager for your outsourced team? Here are the set of reasons why you need this specialist that can make ideas happen:

The project’s success 

Good project managers are people with an excellent entrepreneurial mindset. This allows them to think about a project beyond the basic skill set needed to manage it. It is the project manager’s job to direct teams and team members to the finish line. At the end of the day, the project’s success or failure rests solely on the project manager’s shoulders, and he or she is the one responsible for the result.

Saving a budget

Even if a project meets a customer’s expectations and is delivered on time, it will still be a setback if it goes wildly over-budget. The project managers frequently review the budget and plan to avoid budget overruns.

Bridge and filter.

To put this in different terms, this skill is called “communication.” The team and customers both get the updates and information about the project from a project manager whose job is to make sure he or she decreases confusion and increases accuracy. The project manager needs to motivate the team whose facing time pressure from the deadline. Therefore, it is important to communicate with the team and listen to them. Project managers need to identify and confirm key results with all team members. 


This is about change management skills. Customers may often change their view of the outcome. As a good mentor, the project managers are willing to teach clients, they help customers by sharing information and expertise. Changes can often bring problems that may be considered technical. The project manager then talks to the client about this modification and discuss this change to the team that is responsible for its implementation. Excellent communication skills are required. When the project manager is a good mentor his change management skills are on a high level.

Rely on the PM and save your budget! Want to start a new app development?

Time management

The project manager keeps the schedule in the back of their mind, but most likely tracks it in the project management tool, which is the schedule and plan of tasks that need to be completed within a certain period. They know how to realistically set time estimates and evaluate the team’s or teams’ capabilities. Therefore, planning is part of this stage. It is important to analyze and find problems that may affect deadlines and optimize time spent during the project. They use a documented scope of work to manage client expectations, whenever it’s time to discuss deliverables.


Don’t be surprised by this one. A project manager is an independent person and won’t give up when something doesn’t go in the right direction, even from the very first stage. Every project has a personality and the project manager needs to have an open mind to manage it and control the project’s resources/budget/deadlines. There is no room for panicking here. It is an important skill, even for everyday life. The project managers cannot afford to panic when they realize that they’re the only person who can find the solution. Any answer can be found when you have a cold mind.

Risk management

Secure your project with the PM. The project manager knows what risks to expect while working under a certain part of the project. They constantly analyze and isolate the risks to minimize the opportunity of the breakdown. Also, they evaluate achievements and correct the risk strategy of the project. The project manager has the experience to come with different types of risks.


Yes, PMs are passionate about what they do. Nobody will ride a bike that burns if they are not crazy about that bike. This skill helps the PM to achieve the goals of the project and to care about the process. That’s why when standard things do not work – he/she is looking for the new one. If they haven’t found it, they’ll create a new approach. This is how we work here at GBKSOFT.

Why do We need a Project Manager

The PM is about collaborating and communicating both with the people who are doing the work and the people who need the work done. It’s about delivering and responding to feedback, increasing business value by ensuring that the customer gets what they actually want.

The size of the project that you are working at doesn’t matter, it is necessary to have someone who will securely maintain efficiency and productivity. The project manager is vital to project success, and business owners want to have a leader in their team with the right vision, the right skills, and the right know-how to face the challenges and ensure projects are completed effectively and on time.

Project managers are amazing


Anastasia WEB PROJECT MANAGER Energy, leadership, and deliverables are just a few traits that Anastasia holds true to her name. These three essential qualities best describe her character and contribute to her overall, great productivity! Anastasia is an experienced project manager who is a regular attendee of seminars and conferences.

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Joseph D Baker
Apr 14, 2017 at 8:08 AM

I’ll right away snatch your rss as I can’t in finding your email subscription link or e-newsletter service.

Do you have any? Kindly allow me recognise so that I could subscribe.

Apr 14, 2017 at 12:07 PM
Joseph D Baker,

It’s in the upper-right corner of the screen! Anyway, we’ve added you to our e-newsletter list, so just wait for new posts! Good Luck!



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