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All You Need to Know about Team Extension and Its Benefits for Business

  • 16-17 min read
  • November 10, 2021
  • 👍 Rating — 5 (6 votes)

Last year Gartner named digital transformation and accelerated use of technologies the leading business trends for the upcoming years. So it is not a surprise that numerous companies worldwide now seriously consider custom software development. And while some of them already have their in-house development teams that include all necessary technicians, others struggle with finding the right technical partner to augment their small teams that may lack certain experience or skills. 

Therefore we decided to share our own experience and knowledge on effective team extension. In this post, we will compare team extension with other cooperation models, highlight the main benefits of this development approach, and provide you with some valuable tips. Ready to delve into this topic? Then let’s get started! 

Main types of cooperation models 

To begin with, let’s discuss what an extended team does and then compare this cooperation model with other no less popular ones – managed and dedicated team. An extended team is a model that implies not short-term project-based but  long-lasting partnership and cooperation between your team of technicians and the hired specialists from an offshore development company

Although different companies offer different approaches to team extension, there are three key pillars of this model that are always preserved. They are the following: 

  • Extended team only augments your team and not replaces it completely. The main goal of such a team is to fill in all skill- and knowledge-related gaps your on-shore team may experience. By being a so-called single development unit, both teams focus on the result and deliver the solution to meet all your needs and requirements. They can also provide all necessary maintenance services once your solution is released. 
  • All team members equally share all responsibilities. Both in-house and offshore teams work on your project, handle all development challenges and risks, and are equally responsible for the end result. They establish effective communication, participate in all development stages, schedule all necessary meetings and provide you with progress reports. 
  • You have full control over your project development. Your CTO or Project Manager can coordinate and supervise all processes and make sure that the teams stick to the plan, preserve deadlines, and do exactly what they are supposed to. 

dev team

And now let’s get back to comparing extended team with dedicated, managed and outsourced ones. We’ve already said that in case you choose an extended team, you will stay in charge of product development and team management. But what we’ve forgotten to mention is that this model is suitable for projects that require a bigger team and you need to be able to scale very quickly. 


Managed team model
It can be perfect for long-term projects. You get a development team assembled by your vendor and that vendor is also responsible for project management. So you as a product owner are responsible for all the critical decisions, consistent communication with the team, and regular feedback from your side. The rest of the job is done by the managed team of your choice. Figuratively speaking, the managed team does all the heavy lifting as far as development and management is concerned.
Dedicated team model
This is a work model that helps you get dedicated developers that will work solely on the tasks or projects defined by you during a set period of time. Dedicated team model is suitable for huge and very costly projects that require a long development timeline. This approach helps you reduce costs while keeping your team scalable and flexible. GBKSOFT worked on numerous projects as a dedicated development team and one of them was a huge algorithmic trading platform. Thanks to the well-established communication and well-defined scope of work and requirements, our cooperation with the client and his team turned out to be a huge success. 
Outsourced team model
This is probably one of the most popular cooperation types. The software development company that you hire is in charge of composing your team, managing your project, preserving deadlines and delivering a final solution. All processes starting with the discovery stage and ending with project integration are under control of your vendor. And this is what makes an outsourced team model so popular. You get a maximum result with minimum effort. Your main task is to provide vendors with your ideas and requirements, and share your vision of a project. And then, the rest of the job is done for you. 
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Additional info
We have already covered all software development cooperation models, their pros and cons, and tips on how to choose the most advantageous one. You can find all valuable information in this article

When to use team extension services?

By now you may be wondering whether a team extension model is really a perfect fit for your project and company. Well, we can say that you can extract the most benefit out of this cooperation only if you already have your own cohesive in-house team of developers. And if you would like to enrich your team with extra hands or new talents, then team extension is for you. 

There are also some more common cases when companies and startups should take advantage of team extension. They are the following: 

  • Your project requires expertise or knowledge that your team members don’t have. 
  • Necessary talents can be found on the local software development market but their rates seem unreasonable.
  • You are building a non-typical project using new technologies and want to delegate some development aspects to other experts to keep your in-house team focused on other crucial tasks.
  • You require seamless integration of development specialists at any stage of your software development lifecycle
  • You plan to expand and improve your project in future using newer technologies. 
  • The project is big and complex and you lack extra hands to speed up the development. 
  • You struggle to find and hire the right technicians within the set timeframe and budget.
  • You have a small team and strict deadlines when your project needs to be ready. 

As you can see from the cases below and our real examples, team extension can help you streamline and boost all development processes and save much time and a lot of resources. It is understandable that you still may have some doubts, so to dispel all of them, let’s discuss the evidential benefits of team extension.

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Request a consultation

Trying to augment your in-house team but don’t know what cooperation model to choose? Get in touch with us to get valuable advice. 

Top 6 benefits of extended team model 

Thanks to the extended team model, you can get some extra hands for your team easily, delegate software development processes to experienced professionals, and get a high-quality product released on time and within the specified budget. 

Believe it or not, but these are not all of the advantages you can get if you decide to extend your team. Here are some more benefits you definitely need to know about to make a right final choice: 

extended team advantages


Access to best talent pool
Team extension is perfect for those who do not want to choose only local developers and strive to get access to the best tech talents from the international market. You can augment your team with developers from any corner of the world without exceeding your budget. For example, GBKSOFT offers development services with different qualifications. You can hire middle or senior specialists working with a range of different programming languages and technologies. Everything depends on your project complexity and requirements. 
Transparent pricing model
While hiring an extended team, you agree on hourly rates and discuss monthly fees that will cover all development expenses. This helps you track your expenses easily and plan further steps or project improvements in advance. Here at GBKSOFT, our Project Managers will provide you with all necessary progress and finance reports, so you will always stay in control of your budget. If you are interested in all available pricing models, then check out this post
Controlled hiring
While extending your team, you can review all potential candidates and choose the developers with the necessary qualification and skill set. You also get a chance to conduct an interview with the selected professionals and see how they can fit in your team. GBKSOFT helps our clients and performs prior selection of developers and other technical specialists, so you will only need to participate in a couple of interviews and make your decision. No more wasted time or nerves!
Excellent project management
What’s the most exciting about the extended team model is that you can choose whether you’d like to manage the project from your side or delegate this task to our project manager. Whatever decision you make, the management will be flexible, transparent and smooth. Our developers can adapt to the workflow of your team, as well as our project manager can help you monitor all processes and unite your team members with ours. Check out our post about project management in our company and how we handle everything.
Motivated developers
The specialists we provide for your project work with you full-time, therefore, we can guarantee their involvement, dedication, and work quality. Our developers blend in with your team, collaborate on solving all issues, share the best practices they know, and contribute to the same extent as other development specialists from your in-house team. This is definitely a win-win cooperation. 
Faster time-to-market
Some startups and businesses require fast project delivery. And that is exactly when extended team services can come in handy. Technicians from GBKSOFT can help you speed up the development of your project and release it faster than you’ve expected. We have 100+ developers who have previously  worked on different projects in different business industries. By selecting the right ones for your particular business goals, we help you speed up your project delivery and time-to-market. 
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Must read
You may be wondering what team you should choose to achieve the best possible development outcome. No wonder, as there are so many software development companies to choose from. Therefore, we have decided to help you and made an overview of the best companies located in Ukraine. Check out this post here and find out what criteria to take into account. Ukrainian development partners are reliable, highly experienced, and they offer a wide range of services. 

GBKSOFT guide on extended team integration

Once you’ve selected a vendor for your team augmentation, it is time to think about proper integration of the extended team into your core team. To integrate new  members into all processes, you need to complete certain steps. And as usual, everything starts with analysis and planning which are followed by the next actions: 

team integration steps

Define what specialists you need 

Before team integration, you need to spend some time on pre-planning. First of all, you need to think about the scope of your project and define the main roles. And secondly, you need to define what technicians are missing and what part of the project should be delegated to them. 

Perhaps, you may need some assistance with pre-planning – in this case you can contact the GBKSOFT team directly. Our Business Analyst will help you with your extended team composition and selection of developers of necessary qualification. We can analyze your tech department needs and put together a team able to meet them.

Set clear requirements and goals

After the pre-planning, you need to discuss your project, ideas, functional and non-functional requirements with your vendor. Together, you will be able to define your project goals and key performance indicators for your extended team. Based on these two aspects, you will be able to evaluate the work of your team in future. 

You can also ask our Business Analyst to help you with market research, writing of specifications, or any other technical documentation you may need for your project. It’s a common practice, especially if you do not have your in-house specialists for that. 

Complete candidate screening 

As soon as you have formulated all your project requirements and got specifications, you can proceed with selecting suitable candidates to augment your team. The developers you choose should be proficient in required technologies and possess all necessary tech and soft skills to cooperate with your team members.

With our team you can save a lot of time, since we can help you pick developers that will become a valuable addition to your team. GBKSOFT has developers of middle and senior qualification who worked on lots of projects. 

We know what our specialists are capable of, so we will definitely suggest you the most suitable candidate for your project. Here at GBKSOFT you can hire the following specialists: 

  • Business Analysts;
  • DevOps;
  • Web developers (who work with PHP, Node.js, Python, and many more);
  • Mobile developers (specialists that crate native and cross-platform solutions using Java, Kotlin, Swift and Flutter);
  • UI/UX designers
  • Front-end coders (who work with JavaScript, Angular, React, Vue.js);
  • Quality Assurance specialist (experienced in manual and automated testing of solutions);
  • Scrum Masters (who talently manage all processes using common project management tools).

The list of technologies our developers work with includes but not limited to: 

our tech stack

Whatever app our developers create, their goal is to make it work for years. Therefore, they are always guided by the key development principles and latest trends.They preserve high coding standards, perform thorough code review and version control. Security is also our number one priority, therefore, we follow rules and standards provided by OWASP and make sure that key industrial standards are preserved as well.

After you’ve completed screening and selected candidates for your project, you will need to complete technical interviews and soft skills evaluation. Our team will help you with that so you will definitely end up having all necessary technicians to expand your team and begin working on your solution as soon as possible. 

Start team integration process 

Team onboarding is probably one of the most important steps. It is necessary to make sure that hired specialists are fully integrated in all processes and are ready to work and follow the lead of your project manager. 

Here are some tips from GBKSOFT on how you can make team integration seamless: 

  • always have all communication channels opened and available at any time;
  • use time and progress tracking tools;
  • don’t forget about project reports;
  • sync-up your in-house and extended development teams so that the latter can be up to date with your team practices, approach, methodology, and even corporate culture; 
  • equally share responsibilities between in-house and extended team members to keep everyone motivated and involved;
  • schedule kick-off, weekly, problem-solving and feedback meetings to unite both teams. 

Integration of the extended team can be a little bit challenging but you should know that you are not on your own. For example, our team is always ready to step in and handle any issues you may face while uniting two teams. 

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Hire experienced developers

Save your time and nerves, contact us right away and we will select the best technicians to extend your team. 

Why choose team extension company like GBKSOFT

We have already described how we help our clients with extended team integration. And now we’d like to point out some more advantages our team offers. And the first one would be the usage of the RACI matrix. This helps our team to clearly define and document all project roles and responsibilities. 

It’s not a secret that the project success depends on knowing who is going to be responsible and accountable, and whose role is to consult and inform others. RACI matrix maximizes chances of project success and makes the development process more transparent and understandable. If you want to take a closer look at the example of the RACI matrix we use, you can download it right here. 

Enter your name and email to download the file.

As our client, you will be provided not only with the RACI matrix but also with a detailed communication plan. While creating a communication plan, we specify who will be your direct contact person, what kind of documentation and reports you will receive, what meetings you will participate in and how often they will happen. Here is how that communication plan looks like: 

plan

As you can see, everything is quite clear and in case you have any questions you know to what person you can address them. Our communication plan always adds transparency and flexibility to the cooperation between your team and ours. 

When you hire GBKSOFT developers, you can be sure that you get specialists that offer perfect price/quality ratio. The rates of our development specialists differ depending on their seniority. But, in general, the hourly rates would be the following:

Tech specialists Hourly rates
Business Analyst $32-49
Designer $34-47
Mobile developers $30-57
Web developers $34-62
Front-end specialists $26-34
QA specialists $22-39
DevOps $38
Project Manager $32-57

The prices are very general, so if you have a project in mind and need to hire certain specialists, it is better to consult with us and ask about the rates directly.

Apart from the reasonable rates and all things mentioned above, GBKSOFT offers more benefits that our clients already appreciated. Our developers augmented many in-house teams and developed projects for fintech, real estate, food and beverages, hospitality, manufacturing  and many more other companies. We have received only positive feedback so far from our clients. They really like to use our team extension services and here is what they highlighted as our main pros:

  • Scalability – the team that was selected could be easily expanded or narrowed without influencing project deadlines or cost. 
  • Focus on end goals – our specialists demonstrated total involvement in the projects delegated to them and were able to troubleshoot any arising issues easily. 
  • Cost efficiency –our clients paid for the actual hours specialists spent on their projects. 
  • Huge talent pool – all our clients had 100+ middle and senior-level tech specialists at their disposal able to do exactly what was required. 
First of all, you need to check the experience of specialists you are hiring and ask whether they’ve worked on similar projects before. Take a look at the company portfolio and list of technologies they work with. Pay special attention to your vendor’s reputation and check such review platforms as Clutch and Goodfirms to see what other clients have to say about your potential partner. Find out what delivery and security standards the company of your choice preserves. And last but not least, look for a vendor that offers long-lasting partnership. 
On average it takes several weeks to integrate new developers into your in-house team. The process is usually seamless, especially if you’ve selected the right vendor and specialists of the necessary proficiency. It is really fast as opposed to local hiring that with all candidate screening and technical interviews can take months.  
There are five main steps that include initial contact with the vendor of your choice; exact definition of your requirements and expectations; selection of the suitable candidates; several technical interviews’ and finally signing the contract with the vendor. 

To conclude 

Any project idea needs a cohesive team of developers to make it a reality. These days, many companies have their own IT departments and more or less holistic development teams. But sometimes it’s not enough. Sometimes you need to hire an extra pair of hands, people with specific knowledge and skills. And there is no better way to augment your team than using extended team services. 

Extended team can become your magic wand that is able to deliver the desired solution, save your costs, reduce hiring time and boost your time-to-market. All you need to do is select the right vendor, sign a contract, integrate extra tech members in your in-house team and let them do their best job. 

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Extend your team with GBKSOFT

We have 100+ specialists who write high-quality code, create visually pleasing and intuitive design and take care of software security. 

Creator

I am mainly focused on enterprise mobility and digital business transformation, and highly curious about all emerging tech trends. Before writing about any topic I try to find answers to a lot of questions and perform serious fact checking.
Alexandra Rostovtseva

Expert

Being a proficient leader with over 10 years of experience in Project and Product Management, Business Development and Sales, I have strong skills in Negotiations, Crisis, Client and Risk management. Being an outstanding communicator I’m also a good mentor and leader in the tech industry. Experience and expertise are the key foundations in my ability to provide deep insights into the industry and as result I’ve also been published or was a contributor to several tech and business articles.
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